Visitors to the USA must have a valid passport. A visa is required for citizens of countries that do not participate with the Visa Waiver Program with the United States. Conference participants should familiarize themselves with visa requirements well in advance of the conference. The 2016 International Congress of Entomology organizers encourage you to apply for your visa as early as possible, at least 3 to 4 months prior to the conference. Learn more about the list of countries participating in the Visa Waiver program.
How to Obtain a Visa
Complete information on how to apply for a VISA to enter the US can be found on the U.S. Department of State’s website.
You may apply for a Visa. You must: 1) complete the online visa application and 2) print the application form confirmation page to bring to your interview.
As part of the visa application process, an interview at the embassy consular section is required for visa applicants from age 14 through 79, with few exceptions. Persons age 13 and younger, and age 80 and older, generally do not require an interview, unless requested by embassy or consulate.
- Applicants should be able to answer specific and detailed questions related to their purpose of travel, business dealings with the inviter, and their general business relations (as appropriate, depending on their job responsibilities).
- Applicants should be able to provide complete travel itineraries and (if appropriate) conference schedules.
- Applicants who claim to have existing relationships with their inviters or other U.S. entities, should provide clear proof of these relationships. For instance, through purchase orders, correspondence, letters of invitation, etc.
- Applicants should be able to explain how the applicant’s visit will be funded.
NOTE: Proof of purchase of an airline ticket is not an item requested by the embassy to document your itinerary for your trip. No assurances regarding the issuance of visas can be given in advance. Therefore, final travel plans or the purchase of non-refundable ticket should not be made until a visa has been issued and you are in receipt of the passport.
Estimated Wait Times for interview in your home country
A step-by-step outline of U.S. Visa application procedures
Any problems encountered in visa applications or in the admission process should be reported to the International Visitors Office by completing the questionnaire on their website. To help the International Visitors Office to identify you as a participant, please be sure to include the name of our meeting (2016 International Congress of Entomology (2016 ICE) in the “Purpose of Visit” field on the questionnaire. The International Visitors Office can inquire at the Department of State about the status of visa applications that have been pending for more than 21 days. Need additional information?
Please note that this information is given in good faith but that the regulations may change and the only authoritative sources of information are the U.S. Government websites.