Orlando, Florida, USA | September 25-30
- The preferred method of registering is online.
- If the registration is mailed in, it must be accompanied by a registration form. The address to mail your registration form to is: ESA; c/o Wachovia Bank; Lockbox #758954; Baltimore, MD 21275-8954
- Payment must be in US funds
- Adherence to the meeting calendar will assure that your registration is processed in a timely manner.
- Registration forms and payment for all programs must reach the Society before the deadline dates listed below to ensure the correct amounts.
- In the case that you need to cancel – all cancellation requests should be made in writing to mem@entsoc.org or mailed to ESA, 3 Park Place, Suite 307, Annapolis, MD 21401. Below are the cancellation fees that may occur depending on the time frame of a cancellation.
- Cancellations before July 31, 2016 will receive a full refund
- Cancellations between August 1st and August 31st will receive an 80% refund.
- No refunds will be made on any cancellations on or after September 1, 2016.
- Full refunds for registration fees are available for any participant worried about exposure to the Zika virus up to the start of the Congress. A waiver of the hotel cancellation fee of $30 is available for cancellations received by August 19, 2016. After that date, reservation cancellations are subject to each individual hotel’s policy.
- All refunds will be processed after the Annual Meeting.
- No refunds will be made for on-site registrations.
- All refunds will be processed in the same form of payment that the registration was made (i.e. if the registration was paid by credit card, it would only be refunded to the card that purchased the registration.)
- If insufficient tour enrollment causes a professional or destination tour to be cancelled, ESA will issue a full refund after the meeting closes.
- Housing: Attendees are reminded that if they are cancelling their meeting registration they may need to cancel their housing as well. This is not done through ESA, but should be handled directly with the housing vendor(s).
- Presentation: If you absolutely cannot make your presentation, please make every effort to find a replacement speaker. Nobody benefits from having gaps in the program. If you are absolutely unable to attend and cannot find a replacement, please notify the Program Co-Chairs.